CWC - Apply payment procedure
Important ONLY process 1 payment at a time, and wait at least 1 minute between
each payment application. First, get the Payment ID received on the email.
Email comes from: setupscwc@emida.net , with subject: Payment Request Status.
If the payment is on Pending approve status, enter the ID on this file , and
select the corresponding status for it. Do the same process for any payment
that arrives during your shift. As soon as the payment is approved, an
automated email is sent to Zoho to create the ticket, go ahead and take the
ticket number from there. Example of the ticket for the payment above: New
Ticket Received on Zoho Emida: [##208175##] : Payment Request Status from:
setupscwc Then, go to the file , upload the Ticket number next to the payment
ID and change the status to: Pending to process - Already Approved, this will
confirm that you are working already in that payment. Now, open the CWC
support site and select the ISO that was received in the Approval email. On
this case, it was FLOW ST.VINCENT, Go to Tools, Payments and then Dual
Approval for Adding Funds (Approval), Select dates, choose ALL on the Status,
enter the Payment ID and click on Show report: You will see results only for
the payment that you are working on. Do not pull out a whole list that might
confuse you during the application of the payments. Make sure, that Financial
reference has a number on it. In case it doesn't, please report to the
Supervisor for further actions Copy the Entity name which is the Agent where
the payment was approved to, duplicate your tab, search for the agent and go
to View Credit history. In the credit history, look for the amount of the
payment and check merchant where the final payment will go to. Go and look up
for the merchant: FLOW Airport Kiosk Open the merchant, then open 2 more tabs
under Sub agent and Rep levels. make sure to have only the following tabs
opened when doing a payment. Tab with the payment info. Subagent tab, Rep tab
and Merchant tab. Now Go ahead and upload the information of the payment to
this document . Please keep in mind to fill first this information: In the
following box, as soon as you enter the payment ID, the ticket number will
appears, you don't need to enter it. Make sure no extra spaces are left when
pasting information from Support site. The payment notes, Ticket subject, and
email content will be automatically populated. Copy the payment notes, go to
Subagent level, enter the amount in the Gross payment field, paste the payment
notes in the description field, and click on Update: Check on View credit
history and confirm that the payment was applied correctly. Follow the exact
steps for Rep and merchant level. Finally, take the screenshot of the payment
applied to the merchant, open the email alert with the approval and send the
following: Copy the contacts on this file , check the subject and the body of
the email: Finally, please change the status of the payment and fill the notes
as you can see below: NOTE: All the payments we received for Facey at CWC
system, all are left down to the REP level. If you have any doubt in which
entity to apply the money, please check with the supervisor on charge or look
up for previous similar cases.
Last updated: 5 years ago